Technology has brought huge changes to all aspects of business, both streamlining day to day operations and making them more complicated. From the corporate world to small businesses, technology is increasingly playing a part in how business is run. Mobile apps are having a large impact at the same time.

Once reserved for large corporations and businesses, these innovations have recently found their way into the world of SMEs. Meaning we can better serve our customers as well as conduct admin thanks to the convenience and efficiency of the apps. 

The best small business apps can help you run your business more efficiently, saving you time and money while ensuring transparency. Apps for small businesses such as accounting, point-of-sale, payroll, project management, videoconferencing and instant messaging software are just some of the apps that will make the day-to-day running of your business just that little bit smoother.

Our top 5:

IDrive Cloud Backup 

This allows you to backup unlimited devices, as well as data from external hard drives, into a single account. Files and folders will be synced in real-time across all devices, get snapshots that provide a historic view of data for point-in-time recovery and help protect against ransomware, giving you and your team real-time access, whether in or out of the office. 

Avast Business 

With over 50% of all cyberattacks targeting small businesses, it’s important that you keep your online records secure. Avast’s endpoint protection solution, powered by next-gen antivirus, ensures that your network remains safe from advanced cyberattacks, no matter which devices are connected. Since antivirus is not enough to fully protect your business on its own, Avast provides complete online security for SMEs looking for robust, real-time protection against ransomware and the latest cyberattacks, for all their business devices.


Tracks, reads and stores your receipts and invoices on the go. Submitting items through the app is simple: you open the app, take a picture of the receipt you’ve gotten, review it, then press ‘Submit’ or ‘Publish’. A great bookkeeping tool, it makes the number-crunching process more efficient and easier, which – again – is what you need when running your business is more important to you than sorting out the books.


This program lets you discover what people are saying about your brand, products, and competitors. Find out what’s being said in real-time so that you can react faster. It’s an app that lets you monitor your mentions so you can understand what makes your customers tick and what content resonates with them. You can analyse sentiment and brand perception without having to manually sift through large datasets.


Hive is widely used by employers and managers trying to improve their employees’ productivity. A software that helps optimize and automate work, Hive is a project management tool being used by high-profile organisations including Uber, Google, and Starbucks. It’s a platform that helps teams move faster and improve company-wide efficiency through project and task management, communication and collaboration, and time tracking or activity monitoring. 

What we need to remember

While it’s important that you embrace technology to improve efficiency and free up more time to actually run your business, it is a mistake to assume these new apps and platforms are enough for business owners to just sit back and let it all happen automatically. 

The expertise of the ‘human touch’ is also necessary to make sure that you’re taking the right course, making the right decisions, and have the right understanding of your business that no app or platform can. 

Don’t make the mistake of solely relying on technology and apps; that can be a costly mistake. Real value is found in aligning with a growth partner like Vital Addition. 

Vital Addition is the partner that grows with you as your company grows. Our expertise in accounting, taxation, outsourced finance and CFO advisory works in tandem with your own approaches and is built on the foundation of innovative technology solutions. Get in touch with us today to learn more about how Vital Addition can support your business.